Exec Com Minutes

Executive Committee Meeting Minutes 30 October 2012

Johnson County Democrats Executive Committee Notes

Wednesday, October 30, 2013

  1. 1.       Scott Heldt, David Cox and John Blesz from the Braley Campaign stopped in to give us an update.  There was a good turnout to the Bruce, Blues and BBQ event (44 unique counties were at the BBQ) and the campaign raised over $50,000.  They are working on getting an office in Iowa City – there is currently one in Cedar Rapids.
    1. a.       They are looking for people to become more involved.  They would like someone to host a house party (not a fund-raiser) in Iowa City.  They would like to have one in Johnson County prior to November.  You provide the place and a simple offering (wine and cheese?) and the campaign and jcdems will get out the info.  Contact scott.heldt12@gmail.com if you are interested in hosting a party.
    2. b.      There will be a Phone Bank for Bruce Braley from 6PM – 9 on November 6, 2013 (Wednesday) from 6-9 PM at the Iowa City Public Library Room D.  You will need to bring your own phone but there will be scripts available to us. If you have any questions please contact scott.heldt12@gmail.com. 
    3. c.       Please help the Braley team out if you can – we need to get his name out there and get people involved so that we can win this race!
    4. 2.       ICE Update
      1. a.       Data Management Working Group met with people from VoteBuilder and we are the first in the country to get passwords on My Campaign. There are videos for the working group to learn from and the working group will work on creating instructions for people who enter the data.
      2. b.      The JC Secretary was added to the website so that they can post the Exec Notes and Central Committee notes to the website.  Karla Smith will also get access to the Website.
      3. c.       Karen Disbrow would like to do more PR and is looking for an English Major or Journalism Major who can help her.  She is also looking in to if the IDP has ideas of when to send Press Releases.  If you are interested in helping Karen out please send an email to info@jcdems.org and I will forward it on to her.
      4. d.      As soon as we get information about something of interest to Johnson County Democrats it needs to be put on the calendar/website and Facebook.
      5. 3.       Harkin Grant
        1. a.       No information yet
        2. b.      Outreach events will be mainly after the caucuses.
        3. 4.       Parades
          1. a.       We did well – we always had a nice group.
          2. b.      A lot of people (parade watchers/kids) weren’t happy we weren’t handing out candy.  Some parades didn’t allow us to hand out stickers and most kids weren’t impressed by our business cards (although they were a great outreach for the adults!)
          3. c.       Homecoming Parade – huge turnout – we had more people in our group than any other group!  It was a nice mixture of all the Democrats running for office.  There were t-shirts for most of the candidates currently running for office for people to wear.
          4. d.      An idea was to make up a few signs for the JCDems to carry in the parade with the candidate signs to inform people of our group.  Perhaps we could come up with a sign that we could also get put on T-Shirts to sell as a small fund-raiser.
          5. e.      We Need a Parade Committee for next year.  If you are interested please send an email to info@jcdems.org and we start compiling a list.
          6. 5.       We need to have a fundraising/finance chair and committee.  The job description I have found on the website says “The Fundraising Committee shall carry out fundraising projects and shall otherwise assist the Committee Chair in fulfilling his or her duties.”  If we can get a chair and a good group of people interested in working on this group it should make things easier for everyone.  If you are interested in the position of chair or as a member of the group please send an email to info@jcdems.org and we will pass that on to the Executive Committee.
          7. 6.       BBQ Review- we roughly made about $11,000 after expenses (Peter will have a more exact amount at the Central Committee)
            1. a.       We had about 265 people and had to set up more tables which was fantastic!  All four Democrats running for Governor were there as well as Secretary of State Candidate Brad Anderson, IDP chair Scott Brennan, and more.
            2. b.      We need to start planning the BBQ earlier – start planning right after the Hall of Fame.
            3. c.       The date for the 2014 BBQ has already been set for October 5th 2014.  Get it marked on your calendars.  We already have Building C reserved and may need another building if we get a big speaker.
            4. d.      If you have things that you liked about the BBQ or constructive things that you did not like or that we could do better please send an email to info@jcdems.org and we will get them to the BBQ Committee.  We do this for the JCDems and would really like everyone’s involvement in making it the best event it can be.
            5. 7.       Caucuses
              1. a.       John Deeth is chairing.
              2. b.      Caucus Committee includes John, Rod Sullivan, Karen Disbrow, Mike Carberry and Gerene Denning.
              3. c.       We will need volunteers for the caucuses – if you are interested please send an email to info@jcdems.org and it will be forwarded to the committee.  The roles and responsibilities will be rolled out as we know them.

8.       The JCDems chair Mike Carberry has announced that he is planning on running for Johnson County Board of Supervisors.  He has gotten pressure to step down as chair but he is still the chair and is planning to stay the chair as long as he can.  If he does need to step down we will need to elect a new chair.

 

Sept 26, 2013 Exec. Com Minutes

Johnson County Democrats Executive Committee Notes
Thursday September 26, 2013
1.       7 Executive Committee Members present plus 1 guests, 2 sick
2.      ICE –

  1. a.      We need to be making more posts to our Facebook page and Twitter.  John D and Sam O will be taking over Twitter.  Posts should be things of interest to JCDems.
  2. b.      Website – Karen, Brad and Karla have been working on it.  The featured event is at the top of the page.  Information has been added to the webpage about Obamacare which will take you to Healthcare.gov
  3. c.       Data Training with the IDP – we would like to see this sooner rather than later.  Currently planned for Wed. Oct 23 at 7 PM.  This will be just for the main data team (Gerene, John and Tim).

3.      Harkin Grant – we were given $600 for 2014.

  1. a.      Need to think about how it could have been written so we could have gotten more.  They may have looked at giving more to the poorer counties.
  2. b.      Many were similar to ours and not specific.  We need to be more specific in the future (“we will use $____ to send invitations to 2000 people in North Liberty to invite to a meet and greet Ice Cream Social”)

4.      Parades – Homecoming

  1. a.      Line up at 3 – parade at 5:30 – we do not have a spot to line up yet.  Will be sent out as soon as we find out.
  2. b.      We have asked for a second float for riders but have not heard yet. Will send out information as soon as we get it.

5.      BBQ – Sponsor mailing sent out 2 weeks ago.  So far we have received $4877 last year we were at $10,000.

  1. a.      Need to make follow up phone calls to 286 people and unions.  Peter will be coordinating who calls who (if you are available please let Peter know)
  2. b.      Karen will be doing a Press Release and Mike will be sending a 2700 Mass Mailing out. 

                                                                    i.      Postcard similar to the NL Ice Cream Social
c.       Haven’t had any luck with keynote speaker.  Currently we have the 3 Governor hopefuls (Tyler Olson, Jack Hatch and Robert Krause), Bruce Braley, Brad Anderson, Dave Loebsack and maybe Zack Wahls)
d.      3 bands have cancelled and many wonder why a band is needed so we decided not to have music.
e.      Volunteers we will need
                                                                    i.      Set up
                                                                  ii.      Parking lot (2-3)
                                                                iii.      Kitchen help (4) – Electeds will serve
                                                                iv.      Tickets (3)
                                                                  v.      Children’s Area – Lily Tate (maybe one or two more)
                                                                vi.      Silent Auction (Steven plus a couple more depending on the amount)
                                                              vii.      PA System
                                                            viii.      Deserts – Robyn is coordinating.  If you can bring something please email her at Robin.Roseman@gmail.com
f.        We need to have a BBQ Meeting between the CC and the BBQ
6.      Skill Building – In an effort to get more people to go to Skill Building events (such as the 2nd District Training) JCDems will pay the ticket price and those who can afford it should give the $ back.  We will not pay for food but we usually do carpool.  This does not include events that are not skill building.
7.      North Liberty Ice Cream Social

  1. a.      Next time we should have IC that we can scoop out.
  2. b.      We need to go back to NL – just the mailing was a good will gesture and got them our information

8.      Convention

  1. a.      The Republicans saw the light and moved their caucus day to the same as the Democrats.
  2. b.      John D will be our POC/Chair and will be putting together a Committee to work out all of the details.
  3. c.       We think a cluster would be best

d.      We will probably not meet in the same place as the Republicans

  1. e.      We need to do a thorough job of training the chairs of the precincts and make sure we have ample coverage.

9.      Future Meetings
a.      The Next Central Committee Meeting will be held at the ICCSD on North Dodge at 7 PM on October 3 (the November and December meetings will also be held at the ICCSD).
b.      The next Executive Meeting will be held at the ICPL on October 30 in room E.
 

Executive Committee Meeting Minutes 26 September 2013

Johnson County Democrats Executive Committee Notes

Thursday September 26, 2013

  1. 1. 7 Executive Committee Members present plus 1 guests, 2 sick
  2. 2. ICE –
    1. a. We need to be making more posts to our Facebook page and Twitter. John D and Sam O will be taking over Twitter. Posts should be things of interest to JCDems.
    2. b. Website – Karen, Brad and Karla have been working on it. The featured event is at the top of the page. Information has been added to the webpage about Obamacare which will take you to Healthcare.gov
    3. c. Data Training with the IDP – we would like to see this sooner rather than later. Currently planned for Wed. Oct 23 at 7 PM. This will be just for the main data team (Gerene, John and Tim).
  3. 3. Harkin Grant – we were given $600 for 2014.
    1. a. Need to think about how it could have been written so we could have gotten more. They may have looked at giving more to the poorer counties.
    2. b. Many were similar to ours and not specific. We need to be more specific in the future (“we will use $____ to send invitations to 2000 people in North Liberty to invite to a meet and greet Ice Cream Social”)
  4. 4. Parades – Homecoming
    1. a. Line up at 3 – parade at 5:30 – we do not have a spot to line up yet. Will be sent out as soon as we find out.
    2. b. We have asked for a second float for riders but have not heard yet. Will send out information as soon as we get it.
  5. 5. BBQ – Sponsor mailing sent out 2 weeks ago. So far we have received $4877 last year we were at $10,000.
    1. a. Need to make follow up phone calls to 286 people and unions. Peter will be coordinating who calls who (if you are available please let Peter know)
    2. b. Karen will be doing a Press Release and Mike will be sending a 2700 Mass Mailing out.

i. Postcard similar to the NL Ice Cream Social

  1. c. Haven’t had any luck with keynote speaker. Currently we have the 3 Governor hopefuls (Tyler Olson, Jack Hatch and Robert Krause), Bruce Braley, Brad Anderson, Dave Loebsack and maybe Zack Wahls)
  2. d. 3 bands have cancelled and many wonder why a band is needed so we decided not to have music.
  3. e. Volunteers we will need

i. Set up

ii. Parking lot (2-3)

iii. Kitchen help (4) – Electeds will serve

iv. Tickets (3)

v. Children’s Area – Lily Tate (maybe one or two more)

vi. Silent Auction (Steven plus a couple more depending on the amount)

vii. PA System

Executive Committee Meeting Notes 20130926

,

Johnson County Democrats Executive Committee Notes

Thursday September 26, 2013

  1. 1.       7 Executive Committee Members present plus 1 guests, 2 sick
  2. 2.      ICE –
    1. a.      We need to be making more posts to our Facebook page and Twitter.  John D and Sam O will be taking over Twitter.  Posts should be things of interest to JCDems.
    2. b.      Website – Karen, Brad and Karla have been working on it.  The featured event is at the top of the page.  Information has been added to the webpage about Obamacare which will take you to Healthcare.gov
    3. c.       Data Training with the IDP – we would like to see this sooner rather than later.  Currently planned for Wed. Oct 23 at 7 PM.  This will be just for the main data team (Gerene, John and Tim).
  3. 3.      Harkin Grant – we were given $600 for 2014.
    1. a.      Need to think about how it could have been written so we could have gotten more.  They may have looked at giving more to the poorer counties.
    2. b.      Many were similar to ours and not specific.  We need to be more specific in the future (“we will use $____ to send invitations to 2000 people in North Liberty to invite to a meet and greet Ice Cream Social”)
  4. 4.      Parades – Homecoming
    1. a.      Line up at 3 – parade at 5:30 – we do not have a spot to line up yet.  Will be sent out as soon as we find out.
    2. b.      We have asked for a second float for riders but have not heard yet. Will send out information as soon as we get it.
  5. 5.      BBQ – Sponsor mailing sent out 2 weeks ago.  So far we have received $4877 last year we were at $10,000.
    1. a.      Need to make follow up phone calls to 286 people and unions.  Peter will be coordinating who calls who (if you are available please let Peter know)
    2. b.      Karen will be doing a Press Release and Mike will be sending a 2700 Mass Mailing out. 

                                                                    i.      Postcard similar to the NL Ice Cream Social

  1. c.       Haven’t had any luck with keynote speaker.  Currently we have the 3 Governor hopefuls (Tyler Olson, Jack Hatch and Robert Krause), Bruce Braley, Brad Anderson, Dave Loebsack and maybe Zack Wahls)
  2. d.      3 bands have cancelled and many wonder why a band is needed so we decided not to have music.
  3. e.      Volunteers we will need

                                                                    i.      Set up

                                                                  ii.      Parking lot (2-3)

                                                                iii.      Kitchen help (4) – Electeds will serve

                                                                iv.      Tickets (3)

                                                                  v.      Children’s Area – Lily Tate (maybe one or two more)

                                                                vi.      Silent Auction (Steven plus a couple more depending on the amount)

                                                              vii.      PA System

                                                            viii.      Deserts – Robyn is coordinating.  If you can bring something please email her at Robin.Roseman@gmail.com

  1. f.        We need to have a BBQ Meeting between the CC and the BBQ
  2. 6.      Skill Building – In an effort to get more people to go to Skill Building events (such as the 2nd District Training) JCDems will pay the ticket price and those who can afford it should give the $ back.  We will not pay for food but we usually do carpool.  This does not include events that are not skill building.
  3. 7.      North Liberty Ice Cream Social
    1. a.      Next time we should have IC that we can scoop out.
    2. b.      We need to go back to NL – just the mailing was a good will gesture and got them our information
  4. 8.      Convention
    1. a.      The Republicans saw the light and moved their caucus day to the same as the Democrats.
    2. b.      John D will be our POC/Chair and will be putting together a Committee to work out all of the details.
    3. c.       We think a cluster would be best
    4. d.      We will probably not meet in the same place as the Republicans
    5. e.      We need to do a thorough job of training the chairs of the precincts and make sure we have ample coverage.
  5. 9.      Future Meetings
    1. a.      The Next Central Committee Meeting will be held at the ICCSD on North Dodge at 7 PM on October 3 (the November and December meetings will also be held at the ICCSD).
    2. b.      The next Executive Meeting will be held at the ICPL on October 30 in room E.

Aug 29, 2013 Exec Com Minutes

Johnson County Democrats Executive Committee Notes

Thursday August 29, 2013

  1. 1.       9 Executive Committee Members present plus 5 guests
  2. 2.      ICE –
    1. a.      Karen and Brad have updated the Electeds, adding links and campaigns.  Associate Central Committee members are on a separate list under Central Committee.
    2. b.      Volunteer sign up is up and running
    3. c.       Calendar is linked to 2nd District
  3. 3.      Harkin Grant – It was based on self-analysis the Exec Board did – up to $2000– our outreach will be for Minorities, Rural and Youth.  The Grant was submitted a few days early by Mike and Gerene and we should hear back at the Harkin Event on Sept 15.  We would use the money to buy food for outreach event.  Gerene will be putting these together.  Danielle offered to help.
  4. 4.      Thanks to everyone who came out and marched in the Parades this summer.  Homecoming is October 4 and we paid $100 to have more than 30 people.  We will be marching with the UDems.  Asking if we can have two vehicles – one with the signs and one that will have seats for people to sit.
  5. 5.      BBQ – 300-400 mailing next week to sponsors.  1500 – 2000 will be sent out to advertise.
  6. 6.      John spoke on the caucuses this January.  The Republicans chose Jan 25 and the Democrats currently have Jan 21 which means people will be able to vote in both if they so choose.  Iowa’s first in the Nation is already in Jeopardy – we need to make sure these dates are the same.
  7. 7.      Due to the Holidays the Nov 28th Exec Committee will be held on Nov 21st and the Dec 26th Exec Committee will be held on Dec 19th.

 

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